Swedish Energy Agency Sustainability Emissions trading Participating in EU ETS The Union Registry Personal data Review of account information

Review of account information

The Swedish Energy Agency will review and decide whether the information provided in the account application remains complete, up-to-date, accurate and true. This review is carried out in accordance with the Registry Regulation.

According to the Registry Regulation each account shall have at least two authorised account representatives. This review gives the account holder the opportunity to update, add or remove account representatives.

Purpose of the review

The review is intended to protect account holders in the Union Registry from fraud and other irregularities.

Who is included?

The review applies to both account representatives and account holders. Those who are included in the review will receive an e-mail from us with instructions. Only the representatives and account holders who receive the message from us are covered by the audit.

The review is carried out as follows:

  • Every five years for representatives on operator holding accounts and aircraft operator holding accounts.
  • Every three years for representatives on trading accounts and person holding accounts under the Kyoto Protocol.
  • Representatives for verifier accounts are reviewed every five years.

Account holders with trading accounts and person holding accounts under the Kyoto Protocol are reviewed every three years. Operator holding accounts and aircraft operator holding accounts are not included in this review.

Timetable

In October, all account representatives and account holders included in the review will receive an e-mail from the Swedish Energy Agency with information regarding submission of necessary documentation.

If documentation is not provided, is incomplete, out-of-date or otherwise
inaccurate or false, the authorised representative may be removed by the national administrator in accordance with article 28.4 in Registry Regulation 2019/1122.

Account holder and account representative

An account holder is the company/organisation who is the owner of an account in the registry. On each account, the account holder shall nominate at least 2 authorised representatives who then represent the account holder in the registry.

The representatives are those who have actual access to the account and can carry out transfers or enter emissions.

 

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Account representative

Prerequisites / Conditions

The following documents must be submitted to the Swedish Energy Agency:

The application form is required to verify which organisation the account representative is applying for and to facilitate easy access to the account representative contact information. We provide the form in downloadable PDF format on our website.

Power of attorney shall be provided for account representatives who are not company signatories. The Swedish Energy Agency provides a template which is downloadable in PDF format.

Copies of valid ID (passport, Swedish driving license or identity card) must be certified by a Notary Public. The Swedish Energy Agency also verifies the permanent address for all account representatives. If the account representative resides outside Sweden, evidence to support the address of the permanent residence must be provided.

Extract from the criminal record must be submitted to ensure that the account representative have not committed financial crime. Any seals or envelopes containing this information must not be broken or opened by you before delivering it to the Swedish Energy Agency.

All documents should be sent to:

Swedish Energy Agency
Union Registry
Box 310
631 04 Eskilstuna
SWEDEN

Documents submitted must be in Swedish or English. If the original document is in another language, a legalised or apostilled stamped copy must be submitted together with a certified translation.

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Account holder

Prerequisites / Conditions

The review of account holders only concerns trading accounts and person holding accounts.
The following documents must be submitted to the Swedish Energy Agency:

  • Application form
  • Evidence of the account holder's identity
  • Evidence of address of permanent residence for the account holder
  • Evidence of open bank account for the account holder
  • Extract from the criminal record of the beneficial owner and/or directors (authorised signatories)
  • Annual report

Application form

The application form is needed to give us information about which account holder the documentation belongs to and so that we easily can get contact information to the account representative and the account holder. The Swedish Energy Agency provides the form downloadable in PDF format.

Evidence of identity, permanent residence and open bank account

For information on required documentation, see the section on applying for an account.

Extract from the criminal record

Regulated in the Registry Regulation, the Swedish Energy Agency also requires extracts from the criminal record (or equivalent) regarding the account holder’s signatories. This is done to preserve the security of the Union Registry and to protect our account holders from fraud and other irregularities in the Registry.

The account holder signatories must submit an extract from the criminal record. It must be requested from the police (or equivalent) and must be sent to the Swedish Energy Agency in the unopened envelope in which the extract was originally delivered.

For Swedish individuals, the extract can be requested on the Police website.

Annual report

Annual report can be sent digitally to utslapp...@energimyndigheten.se.

Submitting the documents

All documents must be sent to:

Swedish Energy Agency
Union Registry
Box 310
631 04 Eskilstuna
SWEDEN

Documents submitted must be in Swedish or English. If the original document is in another language, a legalised or apostilled stamped copy must be submitted together with a certified translation.

Last updated: 2022-05-05
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